Production
Karigars and suppliers, issue and jama, process receipts, the fine + cash khata and approvals.
Issue allJamaKhata
Home / Solutions
Integrated jewellery houses
Three businesses under one roof, on one live record.
You make through karigars and suppliers, sell to the trade at exhibitions and run your own counters. Production, trade and retail share the same gold, the same pieces and the same customers. Swarnabook gives them one record.
ORD-2610-0412 · L2→
Make new→
K07 Ramesh Soni→
NK-24117 · jama→
Kundan→
Approved · reserved
01 · One roof
Three businesses share your gold. Now they share one record.
Most houses keep three sets of books: a karigar register in the workshop, an order book at the exhibition and a stock list at the counter. Every handover between them is a phone call. Swarnabook puts all three on one live record, so the piece your karigar delivers is the same piece, at the same weight, that your counter sells and your buyer sees.
Trade
Exhibitions, one order book, line-by-line decisions and your branded buyer app.
ExhibitionsOrder bookBuyer app
Retail
Tags at today's rate, piece lookup, estimates and approval memos at your own counters.
TagsLookupEstimates
One live recordChanges appear on every screen within seconds, and the office keeps working when the internet drops.
Same goldSame piecesSame customers
02 · One order
Follow one order through the house.
One order line, from the moment a buyer asks for it to the moment the finished piece is reserved in their name. Every step is a record someone owns, so nobody has to phone the workshop to ask.
Counter to bench · steps 1 to 4
- The order comes inFrom an exhibition, the counter or your buyer app, into one order book. ExhibitionCounterBuyer appORD-2610-0412 · 4 lines
- Each line gets its own decisionAllot from stock, hold, make new or cancel. Each line moves on its own. L1 Allot from stockL2 Make newL3 HoldL4 Cancel
- "Make new" carries the full briefThe reference photo, size, metal and remarks travel with the line, and Swarnabook suggests a karigar. Kundan necklace · 16 in · 22K · 916 · matteSuggested: K07 Ramesh Soni
- Issue all pending linesOne tap clears the backlog, grouped per karigar, with an illustrated karigar slip for each. Issue all · 14 lines · 5 karigarsSlip · K07 Ramesh Soni · 6 lines
Bench to buyer · steps 5 to 8
- Weighed and tagged at jamaEach piece is weighed, tagged and linked to its order line as it is received. NK-24117 · 41.905 g→ORD-2610-0412 · L2
- Out again for kundan, setting or polishProcess receipts carry stone counts, and each karigar's melavni is applied. Kundan · K14 Mohan LalStones 46 pcs · +6.355 gMelavni applied
- Convert to stockThe bench photo becomes the catalogue image, ready for your counters and your buyer app. →Catalogue imageBuyer app
- Approved, reserved, completeAn approver accepts the piece, it is reserved for that buyer and the order completes. Staff can't approve their own requests. Approved on the Owners Live PortalReserved · N. Shah, Surat
Orders board
All channels · 7 open · 1 done today · demo data
AllExhibitionBuyer appCounter
New · 2
ORD-2610-0431Buyer app
V. Kothari, Nashik · 3 lines
3 to decide
ORD-2610-0428Exhibition
P. Agarwal, Jaipur · 7 lines
7 to decide
In process · 4
ORD-2610-0412Exhibition
N. Shah, Surat · 4 lines
2 of 4 lines ready
ORD-2610-0419Exhibition
R. Jain, Pune · 3 lines
1 allotted 2 make new
ORD-2610-0407Buyer app
M. Patel, Rajkot · 6 lines
1 line overdue at karigar
+ 1 more
Ready · 1
ORD-2610-0398Counter
R. Mehta, Pune · 3 lines
All reserved
Done · 1
ORD-2610-0391Buyer app
S. Iyer, Chennai · 2 lines
Delivered
03 · Karigars and suppliers
Your karigar and supplier network, in one master.
Every karigar and every supplier sits in one master, each on their own terms. You order from a supplier the same way you order from a karigar.
- Each karigar or supplier keeps their own terms: wastage chart, rate card and melavni formulas.
- A manufacturing order line goes to a karigar or a supplier, is tracked through to receipt, and settles in the same fine + cash khata.
- The khata posts itself from every issue and jama, with slips and statements to hand over.
- Negotiated supplier returns, with approval.
One ordering flow
Order line→Karigar or supplier→Receipt and jama→One fine + cash khata
AllKarigarsSuppliers
K07 Ramesh SoniKundan · Setting
K12 Sunil VermaKundan
K15 Anil KarmakarPolish
S03 Shree ChainsSupplier Chains
S05 Om CastingsSupplier Castings
K07 Ramesh Soni
Karigar · wastage W-2 · rate card RC-04
Fine with karigar182.220 g
Cash payable₹ 24,428
Open lines6 · 2 overdue
KhataOpen workTermsStatements
| Entry | Fine g | Cash ₹ |
|---|---|---|
| Opening balance | 176.055 | 20,228 |
| Issue · 22K bullion 50.000 g | +45.800 | · |
| Jama · NK-24117 · 41.905 g net | −39.223 | +4,200 |
| Adjustment · with note | −0.412 | · |
| Balance | 182.220 | 24,428 |
04 · Exhibitions
Trade shows without the chaos.
Exhibitions are where houses take their biggest orders and lose the most paper. Swarnabook Staff runs the stall on tablets and phones, and the order book back at the office fills in as you sell.
The hall Wi-Fi drops at the busiest hour.
Order-taking keeps working on the offline exhibition pack.
Buyers crowd the counter asking for weights.
A kiosk scan board shows weights, not prices.
Which designs did buyers actually pick?
A demand-by-design master in PDF and Excel, with the buyers who picked each piece.
Counting the cases back after the show.
The team recounts together at close-out, and every gap is listed.
Scan board
Kiosk · Hall B, stall 14 · offline pack ready
Last scanned
NK-2411722K · 916
Kundan necklace · design D-3317
Gross48.260 g
Net41.905 g
Stones6.355 g
| Recent scans | Item | Gross |
|---|---|---|
| NK-24109 | Choker | 36.118 g |
| ER-11802 | Jhumka pair | 18.442 g |
| BG-30215 | Bangle pair | 42.790 g |
05 · Trade buyers
Your trade buyers, served in your own app.
Your buyers browse your catalogue in an app with your name on it, at their own terms. They see order status for themselves, so they stop phoning for rates and updates.
- Your brand on the app, on iOS and Android, with phone-OTP sign-in.
- Each buyer sees pricing at their own negotiated wastage. Prices follow today's metal rate.
- Voice and photo remarks on orders, so the brief reaches the line as the buyer gave it.
- Live order status and rich push notifications.
YOUR BRANDN. Shah
ORD-2610-0412 · L2 is ready
Kundan necklace NK-24117, reserved for you
Your terms · wastage 11.5%Today's rate
Festive kundan · new24 designs
NK-2413138.214 g
RG-504186.802 g
ER-1181514.330 g
BG-3022740.116 g
ORD-2610-0412In process
2 of 4 lines ready · voice remark on L2
06 · Built for you
What we tailored for houses like yours.
Real requests from our clients, with the dates they shipped. Changes often reach you the same day, over the air, on every app.
Five floor requests, during a live trade show
AskedNewest-first stock browsing, scan-order transfer vouchers, a kiosk that shows only weights, order remarks forwarded to the karigar's line, and inline scanning on recount slips.
DeliveredAll five, over the air to the office, staff and Owners Live Portal apps the same afternoon. Work started about 13:30; all 11 app targets were done by 16:45.
An exhibition master, reworked overnight
Asked at 00:20One row per piece with a demand count and the buyers who picked it, a karigar column and a "not repeated" filter.
DeliveredBuilt by 13:35 and live for the requesting client the same day.
Exports and an order form in the client's own format
AskedAn exhibition master Excel export, a multi-party filter, and a customer order form laid out in the client's own format.
DeliveredShipped that afternoon and switched on only for that business. An evening fix followed within hours.
Production orders on staff phones
AskedProduction orders on staff phones, with "Issue all pending lines" and two new server-enforced permissions.
DeliveredApproved that morning. Live on the office, staff and Owners Live Portal apps for both live businesses by 15:40.
07 · Your accountant
For your accountant.
Your accountant gets the statements and registers they already work from, without retyping anything.
Karigar statements
Fine and cash movements for every karigar and supplier, ready to print or share.
Register-format reports
Daily karigar-wise jama registers per process, in the register format your team reads.
Template Excel exports
Save an Excel template once, and each export follows its columns.
Swarnabook works alongside your GST billing and accounting software. There is no Tally connector today; exports are Excel, CSV and PDF, and billing integration is scoped in your proposal.
Next step
Show us how your house works. We'll show you Swarnabook running it.
Book a floor walk-through: we visit your workshop and office, and map your flow.